A large, upscale HOA in Arizona, with a CAI member attorney, is using a voting procedure to approve amendments that employs Consent Forms.
The distributed Consent Form is, in reality, a vote by ballot: a rose by any other name is a rose. As such, it does not conform to the law, ARS section 33-1812. The relevant subsection is (A), paragraphs (1), (2) and (4), require that the ballot itself set forth each proposal, that the member be able to vote for each proposed amendment instead of a blanket “all or nothing,” and a date for submission of the ballot must be provided in order to be counted, respectively.
Furthermore, contrary to established democratic election procedure, the Consent Form has no set “cutoff date” for tabulating the ballots; it’s an open-ended procedure that hopes to obtain a quorum of votes and an approval, no matter how long it takes — maybe in 2 months, a year, or in 5 years.
In addition, there is no option for a NO vote on the Consent form, the members being told that not submitting the Consent is a NO vote. Not so! In effect, it could be an actual NO vote, or an I don’t care vote. It doesn’t make sense to promote non-voting by suggesting not to send in the form. Unheard of!
With the open-ended procedure the HOA will continue to influence and pressure the members to do what’s good for the HOA, in the Board’s mind, and submit their Consent. It’s electioneering without an opportunity for a voice by the opposition. That’s outrageous!
“In mid-February, watch for mailing to those homeowners whose consents have not “yet been recorded by Membership. The mailing is being sent to make certain everyone knows of the Consent Process and serves as a reminder to those who might have misplaced the Consent Form or have delayed signing in their busyness of life in xxxx.”
Being allowed to submit a NO vote easily settles the matter for the member to exercise his voting rights. It also allows the NO member to avoid undue influence. But the procedure doesn’t allow the member to submit his NO decision.
In short, the HOA election procedure disenfranchises the membership and makes a mockery of the governing document’s right to a meaningful vote. Is it a valid voting procedure?